Chaska Rotary Club Board of Directors Meeting Minutes
Friday, September 15, 2023, | 7:00-8:30 am
“Create Hope in The World”
Attendees: Cindy Anderson, Bob Chinnock, Gary Cooper, Gary Hardel, Andy Haugen, Erin Kerber, Michelle Kraus, Keith Payne, Matt Podhradsky, Pat Schaffran
Absences: Nate Bostrom, Jean Heyduck, Steve Mueller
Action Items from previous Board meeting
1. Past dues – Keith contacted many members with balances – several paid up and then resigned.
2. Hockey Boards – Keith/Robert – listed on Facebook marketplace. There has been interest but no offers. Initial plan was to list for 30 days and then lower price if still unsold since we are paying rent of them. Listed at $1000 each, $750 for 2 or more. Will change price $500 each. Need better photos also.
Approve the Minutes of the August 18, 2023, Board meeting. Approved as submitted.
Treasurer’s Report – Kristy Miklas – proposed budgets need to be accepted. Need $12,000 from Music Festival to balance our budget. Money is very tight.
Treasurer’s report approved as submitted.
Membership Updates – Kristy Miklas
1.a.i) David Schultz has resigned effective immediately.
1.a.ii) Steve Benson has resigned effective immediately.
1.a.iii) No other changes in membership status over last month
ROTARY BUSINESS
1. Review 2023-24 Rotary Club of Chaska Leadership Plan – Review updated leadership plan.
a. Need Alumni Coordinator & President-Elect – Michelle is still working on President-Elect. Going to delete Alumni Coordinator position.
b. Need dates and dollars for individual areas
c. What fundraisers, community projects, or vocational services are we missing?
ITEMS NEEDING ACTION
1. Santa Elena Water System project (see attached) No additional donation at this time.
a. Are we interested in a presentation from EWB-MN on their projects in Guatemala?
b. They are partnering with Chanhassen Rotary on a new district grant application. Would we be interested in joining as a donor to this project?
c. Looks like we already donated $500 earlier this year. Matt or Kristy please confirm? Yes, $500 donated in May of 2023.
2. Southern Valley Alliance (see attached) No donation at this time. a. I am reaching out today to express Southern Valley Alliance’s urgent need for your assistance to construct a new facility to serve our communities better. Our current
building is limited in space, resources, and accessibility, which hinders our ability to accommodate the growing number of survivors seeking our help.
3. Maui Relief Fund – Club will provide link for members to contribute if desired. a. Many of you have asked the District how you can help fellow Rotarians and residents of Maui after the recent devastating fires. I know that several clubs are already undertaking fundraising efforts, but for Rotarians still looking for a way to help, I am sharing a newsletter that Rotarians in our Brooklyn Park Rotary Club forwarded to me from the Hanelei Bay Rotary Club in Hawaii. It provides information on the Maui Fire Relief Fund set up by the Rotary District 5000 Foundation, as well as other organizations that are taking donations to help those in need. If the links do not come through in this email, you can find the newsletter online here: https://mailchi.mp/88c2455f8f13/rotary-club-of-hanalei-bay-august-newsletter-15379492?e=e61a0dd0e5
4. Literacy Project – tabled for now as nobody had time to investigate. a. We’d like to introduce you to THE ROTARY IDEALS LITERACY PROJECT. In addition to supporting literacy, it gives your club a way to share THE FOUR-WAY TEST and SERVICE ABOVE SELF with the children in your community. Plus, this project can be implemented on almost any budget. We invite you to visit our WEBSITE: https://www.rotaryidealsliteracy.com and/or watch our short YOUTUBE VIDEO: https://youtu.be/uJMEmx3v2xk Thank you for your time.
5. Thank you from Matt Udermann (see attached)
6. Thank you from His House (see attached)
ITEMS FOR UPDATE OR DISCUSSION
1. Chaska River City Days Wine Tent Review (Cindy) a. What do we want to do for RCD in 2024? Tabled for now. Matt P is setting up a meeting with Lion’s Club to see how we can partner together.
2. Pond Hockey Rink Materials/Boards (Robert) a. The Boards are currently on FB Marketplace. See discussion above.
3. Chaska Rotary Music Fest Update Oct 7th (Matt/Michelle/Keith) – Keith is paying the interns $50 per hour to place flyers on windshields in major parking lots. Keith meets with the committee every Monday and will know more how projections look. There is still work to do to make this event a success. Every member should do everything to promote this event. Gary Cooper suggested making it easier for members to buy tickets with sign up list so that the fees would be eliminated. Board discussed that this would be require paper tickets and it is more productive to keep all tickets under one software to track sales and scans of tickets.
4. Fall Social Update (Cindy) a. To be held on Saturday, September 23rd at Solseng’s farm: 16315 Jonathan Carver Parkway in Carver from 5:30pm-8:30pm
b. Steak, chicken and sides will be provided. There will be activities.
c. $30 per person
5. Fundraising Update on Miracle League Field (Matt) – tabled as Matt had to leave for another meeting.
6. Rotary Job descriptions (Michelle) – working on these
7. Strive (Bob) – working on establishing start date, which will probably be Oct 12. Bob is concerned with not having participants/mentors as we lost several regular attendees (Ray Schalow, Stever Mueller).
8. Other Business –
1. Chaska Cares Golf generated $10,000 in sponsorships for the Club and additional money from golfing.
2. Pat will be gone for 3 weeks starting Oct 27. Keith Payne will check mailbox and make deposits in her absence.
3. Michelle will be hosting once a quarter happy hours at her house to increase comradery.
4. Cindy Anderson put together Rotary shirts for music festival and other events. As new members join, they will have opportunity to purchase shirts.
5. Keith Payne suggested getting sponsorships from various companies within the club to fund scholarship program.
6. Michelle proposes that we need to hold a monthly fundraising event; possibly Bingo. Just to raise awareness in community and generate some funds for the Club.
7. Michelle announced that $500 was raised from her father’s memorial service. Pat Schaffran said an additional $300 was raised. Michelle requested that the money be used for Scholarship program.
UPCOMING EVENTS (quarterly fundraiser, social, & service project)
-September 23rd Fall Social
-October 7th Chaska Cares Rotary Music Festival
-October 12th New Member Happy Hour
-October 27th Halloween Bash
-November 17th Auburn Homes & Services Festival of Trees
-December 14th Holiday Auction
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