Chaska Rotary Club
Board of Directors Meeting
Friday, January 19, 2024, | 7:00-8:30 am
“Create Hope in The World”
Attendees: Gary Cooper, Gary Hardel, Andy Haugen, Jean Heyduck, Erin Kerber, Michelle Kraus, Keith Payne, Matt Podhradsky
Absences: Cindy Anderson, Nate Bostrom, Bob Chinnock, Steve Mueller, Pat Schaffran
1. Action items from December
a. Rotary Shirts (Cindy) – added to website for ordering?
Cindy was absent from meeting. Keith will contact Cindy for an update.
b. Charitable Giving Process (Jean) – team identified & recruited.
Jean has reached out to one person and not heard back yet. The board helped her identify another prospective member and she’ll reach out to him soon.
c. Website (Jean) – update
The website is mostly complete; primarily waiting on information for the scholarship section. Gary Cooper will reach out to Gary Goeman to see if he can provide the information needed.
d. German Days donation (Keith) – identified donor?
Keith is still attempting to identify the donor.
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Approve the Minutes of the December Meeting.
Minutes were approved as written.
ROTARY BUSINESS
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Updated 2024 Calendar (Michelle) – attached.
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Still needs dates for: Golf, Music Fest, Klein Award, (Spring Social)
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Rotary Business Dates?
Michelle created a calendar that included all dates for all Rotary functions, i.e. fundraisers, Bingo, service projects, meetings, etc.
There was a question on the date of the Golf Event; it was determined that it’s the Friday after Labor Day.
Discussion ensued regarding the Klein Award. Gary Cooper offered to put together a history of the Klein Award and suggested that we have former recipients from the Club serve on a committee to secure nominations and select a recipient.
Several other calendar notes: Our February 29th meeting will be a service project where we learn CPR. Our May 30 meeting will be a service project focusing on homelessness, which is the District focus for that month. Christmas in May is an additional service project we’ll be doing in May.
Michelle also mentioned several other service projects that will take place instead of our regular morning meeting: August 29th (perhaps with Fishing with Friends) and October 31. She reminded us that in any month with five Thursdays, we’ll devote that fifth Thursday to a service project.
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Treasurer’s Report – (Kristy)
Keith will reach out to XXXX XXXX regarding his membership/dues. The financials were approved by the board.
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Membership Updates (Kristy)
No membership updates.
ITEMS NEEDING ACTION
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River Valley Health Services Chaska/Carver County Project – will be at the Community Center in Chaska on January 24th to provide health services to poor & homeless in our community. Looking for finical help to cover costs. (attached)
The board decided not to provide funding and instead Jean will contact them to share our new charitable giving guidelines and encourage them to apply for funding next year using that process.
ITEMS FOR UPDATE OR DISCUSSION
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Bingo (Keith/Michelle)
Keith shared that we netted approx. $700. In addition, we saved approx. $700 in fees related to our regular meeting at the Event Center (i.e. linens, food/beverage, room rental, etc.) Erin covered the cost of the caller, which Patron has agreed to cover going forward.
Going forward, we’ll need club members to volunteer to help run the event. More expansive promotion was also discussed. Keith suggested we have the caller, Tony, come to a morning meeting to explain the intricacies of running an event like Bingo and how the members can help.
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Chaska Event Center (Keith/Michelle)
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Chaska Event Center lowering room rental fee from $300 to $250/day.
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Paperwork filed to remove taxes from Crooked Pint meal bill.
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Crooked Pint would like a point person to do Good & Services and 21 days advance notice.
We need a point person to work with Crooked Pint; Pat was a name bandied about.
Gary Cooper brought up the possibility of no longer having breakfast and, instead, create a different fee schedule so that “breakfast money” could be applied to mission-based things or the Foundation. Gary will put together a proposal for what it might look like if we stop serving breakfast.
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Fundraising Update on Miracle League Field (Matt)
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Club member involvement?
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$10K donation from our friends at Cigars & Baseball
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Chaska Rotary Foundation dba Miracle League Field for donations?
Matt shared the following:
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We received $10,000 from the Cigars & Baseball event that several of the Parks & Rec staff members attended. He believes there’s the potential for more from that group.
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We need to redouble our efforts with the Lions Club. Matt will keep trying to get in front of them.
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Matt is going to schedule a meeting with United Healthcare.
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Gary Cooper donated $1,000 to the Miracle Field.
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Leadership Plan
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Need President Elect
No one has stepped up to assume the presidency for next year. The District needs a name by February. Keith will make an announcement at the next meeting.
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Exchange Kids coming July 2024 (Erin)
Erin has secured two families to host; we need six. The dates are July 15 – 18. Michelle offered to take some. Erin will let the Buffalo club know we’ll participate.
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Hooked on Books Feb 10 Volunteer opportunity 9-noon.
Michelle will send out call to club for volunteers.
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Other Business??
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3rd quarter lifts
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Service project – Hooked on Books (meets district literacy ask)
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Social – Happy Hour after Hooked on Books on Jan 11th.
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Fundraiser – Bingo
UPCOMING DATES
February 10 Hooked on Books…and Arts, too!
February 29 Service Meeting – Mike Jernder teaching a CPR Class
March Madness Bingo Blitz – March 7, 14, 21, & 28 @ 6:00
April 25 Scholarship Breakfast
May 2 Cinco de Mayo Breakfast
May 4 Christmas in May
May 22 Adopt-a-Highway & Schram Social
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