Chaska Rotary Club
Board of Directors Meeting
Friday, December 15, 2023, | 7:00-8:30 am
“Create Hope in The World”
Attendees: Cindy Anderson, Bob Chinnock, Gary Cooper, Andy Haugen, Gary Hardel, Jean Heyduck, Erin Kerber, Keith Payne, Pat Schaffran, Kristy Miklas
Absences: Nate Bostrom, Michelle Kraus, Steve Mueller, Matt Podhradsky
OLD BUSINESS
1. Action items from November
a. Rotary Shirt (Cindy) – working on adding all shirts to website. Jean will add a link to the Rotary website and all ordering will be through website set up by Cindy.
b. Charitable Giving Process – Jean clarified that she was to recruit a team to review requests before bringing to board. It was suggested to have them be non-board members.
2. Approve the Minutes of the November Meeting. Motion made and approved to accept as submitted.
ROTARY BUSINESS
1. Rotary 2023-24 Calendar
a. Will add a “Rotary Business” meeting once a month instead of having a speaker.
b. Other dates to consider/add.
i. Golf Event
ii. Fall Social 1. Coordinates with Art Wander
iii. Adopt a Highway
iv. Christmas in May
v. Social Events
2. Treasurer’s Report – (Kristy) – Financials are in good shape. No significant outstanding receivables. Have received a few nice donations, including $23,500 from Benefit Bashers (for Miracle League) and $3,500 from German Days, which we are unsure what that is for but Keith will investigate. Made $4,100 from Holiday Auction yesterday. Jean Heyduck was money board winner. Motion made and approved to accept financials.
3. Membership Updates a. Amanda Bloomgren resignation.
ITEMS NEEDING ACTION
1. Waconia -West Carver Rotary Gourmet Wine Dinner Experience (attached)
a. Monday, January 22nd
b. $125.00 per person
2. Chaska Event Center Facility Agreement
a. We are currently reviewing costs with the Event Center
b. Considering breakfast from an outside vendor. Dunkin Donuts – could do breakfast sandwiches. Keith is working on getting a quote.
ITEMS FOR UPDATE OR DISCUSSION
1. Bingo (Keith) – Can have up to 5 events with a fee of $150 per event. If you have more than 5 events, the fee will go up to $750 per event and hire a manager. So we may have to change to quarterly BINGO instead of monthly. There are also forms that have to be filled out after each event and the funds can only be used for specific items. Keith will forward information received from Gambling Board. Cindy suggested instead of quarterly, we do monthly events for 5 months in a row to establish traction and establish a pattern of consistency with attendees.
2. Fundraising Update on Miracle League Field (Matt) – tabled due to Matt’s absence.
3. Meeting Speakers – Nate will be a hard act to follow and it will be a challenge to find somebody with the dedication and drive to singlehandedly recruit all speakers. Speakers are set up through Jan 25th. Gary and Cindy related that in the past, when members were required to recruit speakers, there was always a connection between the speaker and a member and at times it was more relatable. The Board should not discount using members to find speakers. If we set up a schedule, like with invocation, members have time to find one to two speakers each year. Cindy made a motion to make a yearly list of hosts for guest speakers like in the past. Gary Hardel seconded the motion. Motion unanimously approved.
4. Other Business – Erin still has two coolers of beer and seltzers in her garage. Since this was provided to us free, Erin wants to just donate it to get it out of her garage. Jean Heyduck will take some for her neighborhood happy hours. Will see if we can donate any to Patrons. May save some for a club social in January.
UPCOMING DATES
December 21 & 28 No Meeting
January 11 New Member Happy Hour
January 18 Bingo
February 10 Hooked on Books…and Arts, too!
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